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MHub Accounting: Major Updates for Better Accuracy and Efficiency

Product
Accounting
Date

Recurring Journal – New Screens, Automation & Control

We've introduced comprehensive management of recurring journals with 3 new screens:

You can access this via: Accounting → Recurring Journal

  • Listing page – View and manage all recurring journal templates
  • Detail page – See full setup and configuration for each template
  • New template creation – Create and configure new recurring journal templates
List of recurring journal templates
List of recurring journal templates
New recurring journal template form with journal type, date, and frequency fields
Allows users to create a new recurring journal template by defining key details such as Journal type, Journal date, and frequency by setting an effective start period and specify recurrence ending conditions.

You can create recurring journal templates with a defined schedule (e.g., monthly, quarterly or yearly) to automatically generate journal entries. This feature helps reduce manual work and ensures consistency in recurring transactions.

Recurring journal template schedule configuration

AP Retention Sum

This feature enables withholding a percentage of payments until project completion.

The release includes full retention handling from invoice posting through release via Debit Note, along with the addition of retention amounts in the Creditor Aging Report. Ensure that the account code for Retention is properly set up. The retention amount will be charged based on the creditor type.

Chart of account setup for Retention by creditor type
Setup Chart of account (Retention) for the creditor type.
"Subject to retention" option on an invoice
"Subject to retention" option

Depending on the creditor type, you can enable the "Subject to retention" option to specify the retention amount to be withheld. This amount will be excluded from the Net Payable of the invoice, while the e-Invoice will be submitted using the total invoice amount.

Retention amount shown on the invoice summary
Retention amount shown on the summary
AP Debit Note releasing a retained amount
Use AP Debit Note to release the retained amount once the project or contractual conditions are fulfilled.
Creditor Aging Report with Retention and Total Outstanding columns
Added Retention and Total Outstanding (with Retention) in the Creditor Aging Report for clearer visibility of payables.

Compulsory Analysis Code

Introduced a compulsory setting for analysis codes based on the selected COA configured in this section.

When creating entries, the system will validate that the analysis code is entered only if the COA for the line item is defined in this setting. This ensures data consistency and enforces accurate reporting by preventing incomplete or incorrect account allocations.

Analysis code setting configured as compulsory
Analysis code setting - Set compulsory
Analysis code validation following the selected COA of the line item
Now validation dynamically follows the selected COA of the line item.

Support for Negative Line Item Amounts

This feature allows negative line item amounts to be entered, which are automatically posted to the opposite side in double-entry accounting.

It is particularly useful for recording discounts, adjustments, or offsetting entries without the need to create separate documents.

Supplier e-Invoice with a negative line item amount
Supplier e-Invoices containing negative line item amounts can now be saved into the Accounting module.
Negative line item posted to the opposite side, reducing accrued payable
Negative line item correctly posted to the opposite side, reducing accrued payable